3.2 Using Calendar Manager
3.2.4 Working with appointments
Appointment Icons
Appointments or things-to-do can be added to your calendar by clicking on the appropriate icon at the top left side of the window.

Adding an appointment
When you click on the Appointment button, an Appointment Editor window will be displayed. Details which can be entered into this window are:

  • The date on which the appointment is to be made
  • The start and end times of the appointment
  • Details relating to the appointment (in the What box)

Once the appropriate details have been selected or entered into the relevant window areas, click on Insert to add that appointment. Once an appointment has been inserted, it will be displayed in the Time What area at the right side of the window and on the appropriate day of your calendar.

The drag appointment icon can be used to drag an "appointment by  Email" onto your calendar.

Setting Start and End Times
Pick and point lists are provided to indicate the times your appointments start and end. These lists can be selected by clicking on the appropriate time box to the right of the start and end times. 

Note - By default, you can add several appointments on the same day to start at the same time. The Calendar Manager does not warn you of conflicting appointments.

Selecting a Date 
Regardless of the current view of the calendar, you can scroll forwards and backwards along a timescale associated with that view. Once an appropriate date is visible on the display, you can open the Appointments Editor by double-clicking on the area in the window associated with that day. If you are looking at the weekly view, click on the area at the bottom left of the window, then double-click in the hourly section to set an appointment for that time.

Appointment Editor Options
As shown previously, a range of additional options is available when adding an appointment. By clicking on More in the lower left corner of the window, this display will open up at the bottom of the Appointment Editor window. The following options are available:

  • Frequency of the appointment
  • Number of times a frequent appointment is to be added to the calendar
  • Privacy controls
  • Appointment reminders
  • Who to send Email to (when an appointment reminder is to be sent)
  • To close the additional options window area, click on Less.

Finding Appointments
The Find window enables you to search for text in the appointment entries. You can specify the time period to search, giving a start and end date. Once appointments have been found, you can double-click on the details (shown in the lower portion of the window) to view the actual appointment details.